• Melanie Koerperich

Email Time Management – 4 Tips To Increase Your Success

We all know that time management is an important component of efficiency at work – both on the individual and team level. Time management starts from the second you walk into the office and probably doesn’t really ever end; though you shouldn’t take your work home with you. So, to start with effective time management, think about the first thing you do in the morning when you go into work. It’s probably the same for everyone nowadays – we check our email.

Well, who would have thought that managing email needs its own version of time management steps and ideas? Some of us receive hundreds of emails a day (maybe more!), and it becomes very difficult to keep track of what who we’ve replied to, what we need to make note of and what needs to be deleted. Below you’ll find four steps to making email time management a better experience:

1. Time Management – Check Your Email at Set Times

Remembering the information from multiple emails is important, but we can’t retain any of that if we try to read and sort through everything all at once. Making a schedule of when to check your emails will greatly reduce the stress and disorganization that can so easily come about. A good schedule may have you checking first thing in the morning, before lunch, and about an hour before you’re finished working for the day. That way, you can get all of the important updates that happened overnight and during the day.

It’s also a good idea to schedule your times to respond in the same fashion. You don’t have to use your email reading time to respond to all of the messages as well. Simply set aside two separate schedules. It’s often suggested to respond to emails when you’re at your lowest point of focus for the day, that way you won’t be wasting time and you could be accomplish more important tasks elsewhere.

2. Use the Two-Minute Rule

Don’t waste too much time reading emails. David Allen, author of Getting Things Done, advises that if the email takes less than two minutes to read, respond to it right then and there, even if it is not urgent. The theory behind this method is that storing the email to take care of later generally takes more time than the quick read and response you’re able to do immediately.

3. Organizing Email

This is the hardest part. Organizing anything seems to be a major struggle for many people, and organizing emails is no easier task. When you’re receiving a multitude of them every day and are just getting into the idea of organizing them now, it can look to be a very daunting adventure – and it will be. It is often easier to lump all of your past emails that are less important into a giant group and start your organization with the emails you receive today.

The categories and details are unique to you and can be as vague or elaborate as you’d like them to be. Remember, with organization it’s important to keep things in a way that you understand them. No one else is going to be checking your email, so you don’t have to explain your organization system to anyone but yourself.

4. Get An Assistant

Milrich Virtual Professionals, LLC is full of people who find a serious joy in organization. Not only can we supply you full time personal assistants and customer service representatives (CSR certainly takes care of the less urgent emails than you’d like to be getting if you’re a small business), we can teach you how to successfully manage your email time. Be sure to contact us, here, for more information and about our vast range of services!

#emailtimemanagement #success #virtualassistant #emailorganization #timemanagement #emailassistant #tips #emailmanagement

0 views0 comments

This privacy policy discloses the privacy practices for www.milrichvirtualprofessionals.com. This privacy policy applies solely to information collected by this web site. It will notify you of the following:

  1. What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.

  2. What choices are available to you regarding the use of your data.

  3. The security procedures in place to protect the misuse of your information.

  4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing 
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information 
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

   • See what data we have about you, if any.

   • Change/correct any data we have about you.

   • Have us delete any data we have about you.

   • Express any concern you have about our use of your data.


We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Our Privacy Policy may change from time to time and all updates will be posted on this page.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via email contact@milrichvirtualprofessionals.com

We request information from you on our order form. To buy from us, you must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we'll use this information to contact you.

If you use cookies or other devices that track site visitors, insert a paragraph like this in your privacy policy: 

This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Copyright © 2009 - 2020 Milrich Virtual Professionals LLC.
All Rights Reserved