• Melanie Koerperich

Should Time Zones Really Matter?

Whether you realize it or not everyone is affected by time zones.  Some people are directly impacted through work. For others, it just affects the time of the Monday night game.  But time zones really shouldn’t have that great of an impact on our daily work.

Working from home and working for someone in a completely different time zone has zero impact on my work.  Personally, I think it makes me more effective. I always see myself as having more time to get things done.  Being three hours ahead of my client allows me to get more tasks done during early morning hours.  The work that needs attention during “normal” business hours in their time zone, I just save for later in the afternoon.

You may be thinking sure that sounds great in theory, but what happens when your client contacts you during your non-working hours? This can happen because it is still normal business hours for them.  I take the glass half full approach. I respond to my client acknowledging that I have received their message or assignment. Then I let them know that I will get it completed first thing in the morning.  Nine times out of ten that solution works because first thing in my morning, my client is still sleeping.  When they wake and start their day, the completed task will be in their inbox ready to go.  Now in the very rare case that they need it completed immediately, I get it done as soon as I can.

But, there are still a few key factors that make working together in different time zones possible.

Communication – In all relationships communication is key and that is especially true with virtual relationships spanned across times zones.  Make sure you set a specific day and time once or twice a week to check in and regroup with one another.  If you or the other party know that the specific meeting time won’t work that week make sure you offer to reschedule to a different time so that you don’t go weeks without communication.  This weekly check-in will clear up any questions, allow you get to know one another, and give you a sense of team and continuity when working together.

Guidelines – You and your client need to set specific work guidelines that work for you and them.  This way there will be no misunderstanding when they contact you and you’re at your child’s school play.  The same goes for them.  My client enjoys their mornings and really wants things scheduled for late morning or afternoon.  I also know that if I need to reach them for something urgent text messaging works way better than email. My client’s inboxes tend to be flooded hourly with emails and things can go unseen.  Having guidelines will elevate stress and frustration down the road and make for a better work relationship.

Time Zone Tracker – If you are still not convinced about working with someone in a different time zone, then consider the many tools available that help track times zones. They can make you feel more prepared and comfortable.  Every Time Zone allows you to mark  the time zones so that you always know your client’s time zones.

World Clock Meeting Planner – The main reason we care what time zone people are in is to schedule meetings or plan the best time to contact them.  This tool allows you to plug in the city and day where the person you need to meet with is. It then suggests the best times for the two of you to meet and breaks the time down further.

Time Zone Converters – There are many free time zone converters.  All you have to do is use Google or another search engine.  This is a quick and efficient way to triple check the time zone in a pinch.

There are many tools that will help you fight your time zone fears.  Read this article 15 Beautiful Tools For Managing Time Zone Differences from I Done This Blog. It should give you more tools that will  make you more comfortable working across time zones.

#workingfromhome #virtualassistant #timemanagement #MilrichAssociates #productivity

0 views0 comments

This privacy policy discloses the privacy practices for www.milrichvirtualprofessionals.com. This privacy policy applies solely to information collected by this web site. It will notify you of the following:

  1. What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.

  2. What choices are available to you regarding the use of your data.

  3. The security procedures in place to protect the misuse of your information.

  4. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing 
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Your Access to and Control Over Information 
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

   • See what data we have about you, if any.

   • Change/correct any data we have about you.

   • Have us delete any data we have about you.

   • Express any concern you have about our use of your data.

 

Security 
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Our Privacy Policy may change from time to time and all updates will be posted on this page.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via email contact@milrichvirtualprofessionals.com

Orders 
We request information from you on our order form. To buy from us, you must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we'll use this information to contact you.

If you use cookies or other devices that track site visitors, insert a paragraph like this in your privacy policy: 

Links 
This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Copyright © 2009 - 2020 Milrich Virtual Professionals LLC.
All Rights Reserved